Parties & Events Rental Company
Quotes and proposals do not guarantee availability of rental equipment. Equipment will be reserved only upon receipt of a signed rental contract. Final payment is due 3 weeks prior to your event date.
When you reserve a tent & any accessories, we immediately remove them from our inventory and schedule a crew. Therefore, any cancellation received with 2 weeks of the installation date will be non-refundable. Credit will not be issued for unused equipment.
Client understands that tents are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain: however, there may be situations, particularly those involving strong winds and lightning, in which the tents will not provide protection and may even be damaged or blow over. Evacuation of tents to avoid possible injury is recommended when severe weather threatens the area where the tents are erected. People must leave the tents and not seek shelter in tents during such conditions. It is best to evacuate when in doubt. Client understand that it is the client’s responsibility to be aware of changing weather conditions and to exercise its best judgment regarding the evacuation of tents. Client agrees that in the event of a predicted, actual storms or excessive winds Parties & Events may dismantle any equipment that has been previously installed to ensure safety of all involved. (If there is time to do so.)
Indemnification & Defense
Client agrees that if any legal proceedings are brought against Parties & Events to recover compensation for injuries to individuals or damages to personal property occurring in connection with the event client will provide a defense for Parties & Events and any of its employees named in such proceedings and will indemnify Parties & Events and its employees for any judgment rendered against them.
Installation of a tent must be done correctly for the protection of the users, the tent, and ultimately the success of your event. Therefore, it is our strict policy that all installations and takedowns are done by our experienced crews. All prices quoted will include these services.
Preparation for Installation and Takedown
We recommend that the tent site should be a sound level surface. Site inspections are encouraged, and provided free of charge, by Parties & Events. The client is responsible for locating unknown on-site utility or water lines. The first step our crews take installing a tent is to spread it flat on the ground where it is to go up. Please have the area completely clear of obstructions before we arrive at the job-site. In the like manner, the tent must be totally empty before we can take it down. Fees will be applied if these polices are not met. The tent crew must be notified of any underground water, electrical or sewage lines. Parties & Events is not responsible for hitting any line that customers have laid for tent.
Erecting a tent on a non-asphalt or concrete surface is a routine operation requiring that we drive iron stakes approximately 3ft. long and 1 in. in diameter through the surface. After the stakes are removed, there will be minimal damage to the surface.
Water Barrel Installation
This process is used when we are unable to stake.
It is the responsibility of the renter to check with your building and fire department prior to the installation date to confirm the requirement for permits. We will assist you in any way possible, but it is the responsibility of the renter to obtain these permits. Parties & Events will usually provide the paper work to obtain the proper permits. Building permit fees will apply after customer provides tent location layout.
Damages & Damage Waiver
Parties & Events does its best to protect your property during the delivery, installation and removal process. Client agrees to release Parties & Events of any liability for any damage to any property due to delivery, installation and removal of equipment on your property. This includes but is not limited to ruts in grass, scratches or cracks on the installed surface, and high wind related damages. Client also understands that tents are temporary structures and may leak during heavy rain.
The tent should be inspected by the client after installation, to ensure that it is in good condition. Discovered defects should be immediately reported to the crew supervisor on site that did the installation. Once the crew has set up the tent, the client assumes all liability, loss or damage caused by the equipment.